Meeting of the Supervisory Board of 8 and 9 April 2024

Topics discussed

Monday 8 April 2024

1. Agenda items

  • a. RESOLUTIONS:

    • In January 2024, the Supervisory Board resolved to increase the maximum executive liability insurance cover as proposed. The insurance covers the liabilities of both Supervisory Board members and Executive Board members.

    • In March 2024, the Supervisory Board resolved to approve amendment of the Constitution of SIDN Fund and Article 4 of the Standing Orders of the Board of Governors (appointment of members of the Board of Governors of SIDN Fund).

    • In March, the Supervisory Board resolved to amend the constitutional provisions regarding reappointment to allow for reappointment in compelling circumstances for an additional term beyond the normal maximum of 3 terms of office. The amendment is to be incorporated into the constitutional amendment resolved upon in December 2023.

    • In March 2024, the Supervisory Board appointed Mark Frequin for a fourth term of office due to compelling circumstances. His final term of office is to end on 1 January 2026.

    • In March 2024, the Supervisory Board appointed Jeannine Peek for a fourth term of office due to compelling circumstances. Her final term of office is to end on 1 July 2025.

  • b. Supervisory Board

    • Feedback regarding Supervisory Board's discussion with the Board of the Registrars' Association

  • c. Annual reports, including finance

    • Report of the Audit Committee

    • Auditors' report on SIDN for 2023

    • SIDN Annual Report 2023

      • Executive Board's Report 2023

      • Analysis of SIDN's annual data for 2023

      • Annual Report of the Foundation for Internet Domain Registration in the Netherlands including consolidated Annual Financial Statement RESOLUTION: In accordance with Article 21a of the Constitution, with effect from 8 April 2024, the Supervisory Board authorises the Executive Board of SIDN to adopt SIDN's Annual Financial Statement for 2023 and, with effect from the same date, discharges the Executive Board of responsibility for the policies pursued in 2023.

    • Annual Financial Statement of SIDN Groep B.V. RESOLUTION: The Supervisory Board authorises the Executive Board, in its capacity as SIDN's representative at the shareholders' general meeting of SIDN Groep B.V., to approve the Annual Financial Statement of SIDN Groep B.V. for 2023, as presented to the Supervisory Board, and to discharge the Executive Board of SIDN Groep B.V. of responsibility for the policies pursued in 2023.

    • Annual Financial Statement 2023 of SIDN B.V. RESOLUTION: The Supervisory Board authorises the Executive Board, in its capacity as the representative of SIDN' Groep B.V. at the shareholders' general meeting of SIDN B.V., to approve the Annual Financial Statement of SIDN B.V. for 2023, as presented to the Supervisory Board, and to discharge the Executive Board of SIDN B.V. of responsibility for the policies pursued in 2023.

    • Annual Financial Statement 2023 of SIDN Deelnemingen B.V RESOLUTION: The Supervisory Board authorises the Executive Board, in its capacity as the representative of SIDN Groep B.V. at the shareholders' general meeting of SIDN Deelnemingen B.V., to approve the Annual Financial Statement of SIDN Deelnemingen B.V. for 2023, as presented to the Supervisory Board, and to discharge the Executive Board of SIDN Deelnemingen B.V. of responsibility for the policies pursued in 2023.

    • Annual Financial Statement 2023 of SIDN Business B.V RESOLUTION: The Supervisory Board authorises the Executive Board, in its capacity as the representative of SIDN' Groep B.V. at the shareholders' general meeting of SIDN Business B.V., to approve the Annual Financial Statement of SIDN Business B.V. for 2023, as presented to the Supervisory Board, and to discharge the Executive Board of SIDN Business B.V. of responsibility for the policies pursued in 2023.

    • Financial report

  • d. Management outline

  • e. Security and stability

    • Report of the Security and Stability Committee

  • f. Supervisory Board

    • Report of the Selection and Appointments Committee/Remuneration Committee

    • Retirement and reappointment rota for Supervisory Board members RESOLUTION: The Supervisory Board adopted the amended retirement and reappointment rota for Supervisory Board members, as proposed.

  • g. Update regarding collaboration with CIRA

Tuesday 9 April 2024

1. Agenda items

  • a. Presentation of SIDN Labs projects

  • b. Strategic Alliance Agreement

    • Community Registry Plan

    • Strategic Alliance Agreement

  • c. Community Registry Plan risk mitigation RESOLUTION: The Supervisory Board authorised the Executive Board to sign the Strategic Alliance Agreement with CIRA.

  • d. IP-related agreements

    • Agreement between Fury Canada and SIDN – Intercompany New Collaboration License Agreement

    • Agreement between Fury Canada and SIDN B.V. – Intercompany Services Agreement RESOLUTION: The Supervisory Board authorised the Executive Board to sign the Licence Agreement and Services Agreement. This resolution will mean that all agreements concerning the strategic alliance with CIRA are in place.

2. Date of next scheduled meeting

Monday 19 June 2024.